Executive Personal Assistant - Cascais

Key Responsibilities

Serve as the primary point of contact for internal and external stakeholders, including staff, clients, partners, and community members.

Manage the executive's calendar, scheduling appointments and coordinating meetings as required.

Coordinate all travel arrangements for the executive.

Handle all communication and correspondence for the executive, including emails, phone calls, and postal mail.

Organise and maintain the executive's office, including filing, record management, and supply management.

Assist the executive with administrative tasks as required, such as preparing reports, presentations, and other documents.

Translate documents and correspondence between English and Portuguese.

Occasionally collaborate with other support staff on tasks as requested by the executive.

Assist in the organisation of meetings for the Board or senior management.

Take minutes during meetings chaired by the executive.